COOKIE POLICY

Epic Motor Trading

Version: 1.0
Last updated: [Date]
Status: Applicable to all visitors and users of the Epic Motor Trading platform

Table of Contents

1. Definitions
2. What are cookies?
3. Which cookies does EMT use?
4. Strictly necessary cookies (no consent required)
5. Functional cookies (consent required)
6. Analytical cookies (consent required)
7. Marketing cookies (consent required)
8. Third-party cookies
9. Retention periods
10. Consent and withdrawal
11. Managing cookies via your browser
12. Changes to this Cookie Policy
13. Contact details

Article 1 – Definitions

In this Cookie Policy, the following terms shall have the meanings set out below:

Term

Meaning

EMT

Epic Motor Trading, trading name of Epic Trading Group, operator of the online auction platform

Platform

The website www.epicmotortrading.com and all related digital applications

Cookie

A small text file placed on your computer, tablet or mobile phone by a website when you visit it

First-party cookies

Cookies placed by EMT itself

Third-party cookies

Cookies placed by external service providers (such as Stripe, Google Analytics)

Session cookies

Cookies that are deleted when you close your browser

Persistent cookies

Cookies that remain on your device for a longer period until they expire or you delete them manually

GDPR

General Data Protection Regulation (EU) 2016/679

Electronic Communications Law

Belgian Law of 13 June 2005 on electronic communications (Article 129)

Article 2 – What are cookies?

2.1. Cookies are small text files placed on your computer, tablet or mobile phone by a website when you visit it.

2.2. Cookies contain information used by the website to:

• Recognize you on a subsequent visit
• Remember your preferences (such as language or login details)
• Improve the usability of the website
• Collect statistics about visitor behavior
• Display personalized advertisements

2.3. Cookies are not harmful to your computer, tablet or mobile phone. They cannot spread viruses or access other files on your device.

2.4. In addition to cookies, similar technologies may be used, such as:

• Local storage: Data stored locally in your browser
• Session storage: Data temporarily stored during your visit
• Pixels: Small images used to track visitor behavior
• Web beacons: Transparent images used for statistical purposes

These technologies are treated as cookies under this Cookie Policy.

Article 3 – Which cookies does EMT use?

3.1. EMT uses four categories of cookies:

Category

Consent required?

Purpose

Strictly necessary cookies

❌ No

Essential for the functioning of the Platform

Functional cookies

✅ Yes

Remember user preferences

Analytical cookies

✅ Yes

Collect statistics about website usage

Marketing cookies

✅ Yes

Personalize advertisements and tracking

3.2. Upon your first visit to the Platform, a cookie banner is displayed allowing you to:

• Accept all cookies
• Accept only strictly necessary cookies (and reject the others)
• Set your preferences per category

3.3. Your consent is recorded and stored for 12 months. After 12 months, consent will be requested again.

Article 4 – Strictly necessary cookies (no consent required)

4.1. Strictly necessary cookies are essential for the functioning of the Platform. These cookies cannot be disabled because the Platform would not function properly without them.

4.2. EMT uses the following strictly necessary cookies:

Cookie name

Purpose

Retention period

session_id

Maintains the user session (login status)

Until end of session

csrf_token

Protection against cross-site request forgery (CSRF) attacks

Until end of session

cookie_consent

Stores your cookie preferences (which categories you have accepted)

12 months

cart_token

Manages temporary cart / bids (if applicable)

24 hours

load_balancer

Technical distribution of server traffic

Until end of session

4.3. No consent is requested for these cookies because they are necessary for the functioning of the Platform. You cannot disable these cookies via the cookie banner. You can disable them via your browser settings, but the Platform may not function correctly.

Article 5 – Functional cookies (consent required)

5.1. Functional cookies remember your choices and preferences to provide you with a better user experience on the Platform.

5.2. EMT uses the following functional cookies:

Cookie name

Purpose

Retention period

language_preference

Remembers your language choice (Dutch, English, French)

12 months

currency_preference

Remembers your currency preference (€, £, $)

12 months

view_preference

Remembers whether you want to view auctions in list or grid view

12 months

filter_preferences

Remembers your filter settings (brand, year, price)

30 days

recently_viewed

Shows which vehicles you have recently viewed

30 days

watchlist

Stores vehicles you have added to your watchlist

12 months

5.3. You can refuse these cookies via the cookie banner. If you refuse these cookies, certain functionalities (such as remembering your language choice) may not be available.

Article 6 – Analytical cookies (consent required)

6.1. Analytical cookies collect anonymous information about how visitors use the Platform. This information helps EMT improve the Platform.

6.2. EMT uses the following analytical cookies:

Cookie name

Purpose

Retention period

_ga (Google Analytics)

Distinguishes unique visitors

26 months

_gat (Google Analytics)

Limits the number of requests

1 minute

_gid (Google Analytics)

Distinguishes unique visitors

24 hours

_clck (Microsoft Clarity)

Analyzes user behavior (heatmaps, clicks)

12 months

_clsk (Microsoft Clarity)

Analyzes user behavior (heatmaps, clicks)

24 hours

6.3. Google Analytics and Microsoft Clarity are configured to:

• Anonymize IP addresses (the last octet is removed)
• Not share data with other Google services
• Limit data processing to statistical purposes

6.4. You can refuse these cookies via the cookie banner. If you refuse these cookies, EMT cannot collect statistics about the use of the Platform.

Article 7 – Marketing cookies (consent required)

7.1. Marketing cookies are used to display personalized advertisements based on your behavior on the Platform and to measure the effectiveness of advertising campaigns.

7.2. EMT uses the following marketing cookies:

Cookie name

Purpose

Retention period

_fbp (Facebook/Meta)

Measures effectiveness of Facebook ads

3 months

fr (Facebook/Meta)

Displays personalized advertisements

3 months

_gcl_au (Google Ads)

Measures effectiveness of Google ads

3 months

IDE (Google DoubleClick)

Displays personalized advertisements

13 months

personalization_id (Twitter/X)

Displays personalized advertisements

24 months

_uetvid (Bing Ads)

Measures effectiveness of Bing ads

13 months

7.3. These cookies may track your behavior across different websites.

7.4. You can refuse these cookies via the cookie banner. If you refuse these cookies, no personalized advertisements will be displayed. You will still see non-personalized advertisements.

Article 8 – Third-party cookies

8.1. EMT uses services from third parties that place cookies. EMT has no direct control over these, but has concluded data processing agreements with these third parties.

8.2. The following third parties place cookies through the Platform:

Third party

Purpose

More information

Stripe

Payment processing, fraud prevention, escrow management

Stripe Privacy Policy

Google Analytics

Statistical analysis of website visits

Google Privacy Policy

Microsoft Clarity

Heatmaps and user behavior analysis

Microsoft Privacy Policy

Facebook/Meta

Advertisements and tracking

Meta Privacy Policy

Google Ads

Advertisements and tracking

Google Privacy Policy

Cloudflare

Security and performance optimization

Cloudflare Privacy Policy

8.3. Third-party cookies are subject to the same categorization as above (strictly necessary, functional, analytical, marketing). You can refuse these cookies via EMT's cookie banner. Additionally, you can disable third-party cookies directly through the relevant third party's website.

Article 9 – Retention periods

9.1. EMT applies the following retention periods for cookies:

Category

Maximum retention period

Strictly necessary cookies

Until end of session (session cookies) or as long as the account is active

Functional cookies

Maximum 12 months

Analytical cookies

Maximum 26 months (Google Analytics)

Marketing cookies

Maximum 24 months

9.2. After the retention period expires, cookies are automatically deleted by your browser. Upon a subsequent visit, new cookies may be placed, for which consent will be requested again.

9.3. You can also delete cookies manually via your browser settings (see Article 11).

Article 10 – Consent and withdrawal

10.1. Upon your first visit to the Platform, a cookie banner is displayed. This banner contains:

• A brief explanation of the use of cookies
• The option to accept all cookies
• The option to accept only strictly necessary cookies (reject others)
• A link to "Set preferences" where you can choose per category
• A link to this full Cookie Policy

10.2. Your consent is recorded in a cookie (cookie_consent) with a retention period of 12 months. After 12 months, consent will be requested again.

10.3. You can withdraw your consent at any time via:

• The "Cookie preferences" link in the footer of the website
• The cookie settings in your dashboard (if logged in)
• Disabling cookies in your browser (see Article 11)

10.4. Withdrawing your consent does not affect the lawfulness of processing based on your consent before withdrawal.

Article 11 – Managing cookies via your browser

11.1. You can manage cookies directly via your browser settings. Most browsers offer the option to:

• Delete existing cookies
• Block new cookies
• Receive a notification before a cookie is placed
• Allow or block cookies from specific websites

11.2. Below are links to instructions for the most commonly used browsers:

Browser

Link to instructions

Google Chrome

Manage cookies in Chrome

Mozilla Firefox

Manage cookies in Firefox

Apple Safari

Manage cookies in Safari

Microsoft Edge

Manage cookies in Edge

Opera

Manage cookies in Opera

11.3. Please note that disabling cookies may lead to reduced functionality of the Platform. Some features (such as logging in, bidding, payments) may no longer be available.

Article 12 – Changes to this Cookie Policy

12.1. EMT reserves the right to amend this Cookie Policy from time to time. Changes may result from:

• Amendments to laws or regulations
• Changes in the functionality of the Platform
• Changes in the third-party services used

12.2. The most recent version of the Cookie Policy is always available on the Platform via the link in the footer.

12.3. In the event of material changes, EMT will display a notice on the Platform or inform users by email (if registered).

12.4. By continuing to use the Platform after a change, you accept the amended Cookie Policy.

Article 13 – Contact details

13.1. If you have any questions about this Cookie Policy or about the processing of your personal data through cookies, you can contact EMT:

Contact

Details

Email

privacy@epicmotortrading.com

13.2. You have the right to lodge a complaint with the competent supervisory authority:

Data Protection Authority (GBA)
Rue de la Presse 35, 1000 Brussels
www.dataprotectionauthority.be

13.3. For questions about specific cookies or about your rights regarding personal data, please refer to our Privacy Policy.

Closing provision

This Cookie Policy is an integral part of the General Terms and Conditions and the Privacy Policy of Epic Motor Trading. By using the Platform, the User agrees to the processing of their personal data through cookies as described in this policy.

If any provision of this Cookie Policy is found to be invalid or unenforceable, the remaining provisions shall remain in full force and effect. The invalid provision shall be replaced by a valid provision that approximates the intent of the original provision as closely as possible.

Epic Trading Group

23/05/2026[Name of officer]

Annex – Overview of all cookies

Cookie name

Type

Purpose

Retention period

First/Third party

session_id

Strictly necessary

Maintains user session

Until end of session

First party

csrf_token

Strictly necessary

CSRF security

Until end of session

First party

cookie_consent

Strictly necessary

Stores cookie preferences

12 months

First party

language_preference

Functional

Language preference

12 months

First party

watchlist

Functional

Vehicle watchlist

12 months

First party

_ga

Analytical

Google Analytics – unique visitors

26 months

Third party (Google)

_fbp

Marketing

Facebook – ad measurement

3 months

Third party (Meta)

This Cookie Policy has been drafted in accordance with the Belgian Electronic Communications Law (Article 129) and the General Data Protection Regulation (GDPR).